Havana Library

Board Meeting at 4:45 p.m.
2020-04-09 16:45 - 18:00 (America/Chicago) | Havana Public Library District Annex, 118 S. Plum Street, Havana, IL, 62644, United States
Havana Public Library District Board of Trustees
Meeting Agenda
Thursday, April 9, 2020
4:45PM
To protect our community from the spread of the COVID-19 virus, the Havana Public Library District
Board of Trustees is holding its regular monthly meeting electronically. This is in accordance with
the Governor’s recent Executive Order suspending certain aspects of the Opening Meeting Act during
the COVID-19 crisis. Members of the public can listen to audio of the proceedings using ZOOM.
Below is the link to join online and the numbers to join via telephone. Members of the public may
send public comment statements to the Library Director at director@havana.lib.il.us
Please be aware that comments sent to the Library will be read individually in the public meeting.
Join Zoom Meeting Online:
https://zoom.us/j/986311797?pwd=[REDACTED]
Meeting ID: 986 311 797
Password: [REDACTED]
Dial by conventional phone:
+1 312 626 6799
Meeting ID: 986 311 797
Password: [REDACTED]
One tap mobile:
+13126266799,,986311797#
I. Call to Order
II. Roll Call
III. President’s Report
IV. Public Comment
V. Secretary’s Report: approval of minutes as received or corrected
a. Minutes from March 2020
VI. Correspondence, communications, and public comment
VII. Treasurer’s Report
a. Monthly budget report and review of bills payable March 2020
VIII. Librarian’s (Vanessa Hall-Bennett) report
a. 201
b. 213/118
IX. Unfinished Business
X. New Business
a. Discussion & Action Regarding Continued Employment of Staff During Library Closure
b. Building Maintenance
c. Disaster Preparedness
d. 501(c)(3)
XI. Adjournment

PDF of Agenda

Closed
2020-04-10 - 2020-04-11
The Havana Public Library will be closed for the celebration of Easter.

Special Board Meeting
2020-04-23 16:45 - 17:45
To protect our community from the spread of the COVID-19 virus, the Havana Public Library District Board of Trustees is holding this special meeting electronically. This is in accordance with the Governor’s recent Executive Order suspending certain aspects of the Opening Meeting Act during the COVID-19 crisis. Members of the public can listen to audio of the proceedings using ZOOM.
Click the agenda linked below for instructions for how to join the meeting on ZOOM.
Agenda for meeting on 4-23-2020

Board Meeting at 4:45 p.m.
2020-05-14 16:45 - 18:00 | Havana Public Library District Annex, 118 S. Plum Street, Havana, IL, 62644, United States
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Meeting ID: 850 9940 1451
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AGENDA
I. Call to Order
II.Roll Call
III. President’s Report
IV.Secretary’s Report: approval of minutes as received or corrected
a. Minutes from April 9, 2020 Meeting
b. Minutes from Special Meeting, April 23, 2020
V.Correspondence, communications, and public comment
VI. Treasurer’s Report
a. Monthly budget report and review of bills payable April 2020
VII. Librarian’s (Vanessa Hall-Bennett) report
a.201
b.213/118
VIII. Unfinished Business
IX.New Business
a.Resolution 20-01: IMRF Benefit Leave
b.Summer Reading Program 2020
c.Building Maintenance: Plumbing, Mailbox
d.Employee Expense Reimbursement
e. HPLD Meeting Dates 2020-2021
f. EBSCO NoveList database
X. PublicComment
XI. Adjournment

Closed
2020-05-25
The Havana Public Library will be closed for Memorial Day.

Board Meeting at 4:45 p.m.
2020-06-11 16:45 - 18:00 | Havana Public Library District Annex, 118 S. Plum Street, Havana, IL, 62644, United States
Havana Public Library District Board of Trustees
Board Meeting Agenda
Thursday, June 11, 2020
4:45PM

To protect our community from the spread of the COVID-19 virus, the Havana Public Library District Board of Trustees is holding this meeting electronically. This is in accordance with the Governor’s recent Executive Order suspending certain aspects of the Open Meetings Act during the COVID-19 crisis. Members of the public can listen to audio of the proceedings using ZOOM. Below is the link to join online and the numbers to join via telephone. Members of the public may send public comment statements to the Library Director at director@havana.lib.il.us Please be aware that comments sent to the Library will be read individually in the public meeting.

Join Zoom Meeting
https://us02web.zoom.us/j/82982087562?pwd=[REDACTED]

Meeting ID: 829 8208 7562
Password: [REDACTED]
One tap mobile
+13126266799,,82982087562#,,1#,060924# US (Chicago)

Dial by your location
+1 312 626 6799 US (Chicago)
Meeting ID: 829 8208 7562
Password: [REDACTED]
Find your local number: https://us02web.zoom.us/u/kgb9P6g9Z

I. Call to Order
II. Roll Call
III. President’s Report
IV. Secretary’s Report: approval of minutes as received or corrected
a. Minutes from May 14, 2020
V. Correspondence, communications, and public comment
VI. Treasurer’s Report
a. Monthly budget report and review of bills payable May 2020
VII. Librarian’s (Vanessa Hall-Bennett) report
a. 201
b. 213/118
VIII. Unfinished Business
IX. New Business
a. Employee Expense Reimbursement Policy
b. Phased Plan for Reopening
c. Lease of Copier
d. HPLD Meeting Dates 2020-2021
e. Purchase of supplies for reopening
f. New temporary hours
g. Moratorium on in-person programming
h. Moratorium on meeting room rental
i. Recall of furloughed employees
j. Special Meeting on June 25th or 26th
X. Public Comment
XI. Adjournment

Special Board Meeting - 4:45 p.m.
2020-06-26 16:45 - 18:00
Havana Public Library District Board of Trustees
Board Meeting Agenda
Friday, June 26. 2020
4:45PM

To protect our community from the spread of the COVID-19 virus, the Havana Public Library District Board of Trustees is holding this meeting electronically. This is in accordance with the Governor’s recent Executive Order suspending certain aspects of the Open Meetings Act during the COVID-19 crisis.

A board member will be present at the Library Annex (118 S. Plum) during this meeting. Members of the public can listen to audio of the proceedings using ZOOM. Below is the link to join online and the numbers to join via telephone. Members of the public may send public comment statements to the Library Director at director@havana.lib.il.us

Please be aware that comments sent to the Library will be read individually in the public meeting.

Topic: HPLD Special Board Meeting–June 26, 4:45 pm​
Time: Jun 26, 2020 04:30 PM Central Time (US and Canada)​
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Meeting ID: 825 3624 6142​
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Call to Order
Roll Call

III. New Business

Building & Maintenance Tax Ordinance
Bi-annual Review of Closed Minutes
Pandemic Policy for Employees
Employee Health Questionnaire
Update to Disruptive Patron Policy
Update to Unattended Children’s Policy
Recall of Furloughed Employees
New Temporary Hours
IDHR Sexual Harassment Training as required under PA 101-221
Public Comment
Adjournment

Closed
2020-07-04
The Havana Public Library will be closed for Independence Day.

Board Meeting at 4:45pm
2020-07-09 16:45 - 18:00 | Havana Public Library District Annex, 118 S. Plum Street, Havana, IL, 62644, United States
Havana Public Library District Board of Trustees
Board Meeting Agenda
Thursday, July 9, 2020
4:45PM

To protect our community from the spread of the COVID-19 virus, the Havana Public Library District Board of Trustees is holding this meeting in accordance with the Governor’s recent
Executive Order suspending certain aspects of the Open Meetings Act during the COVID-19 crisis. A board member will be present at the Library Annex (118 S. Plum) during this meeting. Members of the public can listen to audio of the proceedings using ZOOM or attend in person at the Library Annex (118 S. Plum). Below is the link to join online and the numbers to join via telephone. Members of the public may send public comment statements to the
Library Director at director@havana.lib.il.us
Please be aware that comments sent to the Library will be read individually in the public
meeting.

Join Zoom Meeting
https://us02web.zoom.us/j/86457901294?pwd=[REDACTED]
Meeting ID: 864 5790 1294
Password: [REDACTED]

Dial by your location
+1 312 626 6799 US (Chicago)
Meeting ID: 864 5790 1294
Password: [REDACTED]

I. Call to Order
II. Roll Call
III. President’s Report
IV. Secretary’s Report: approval of minutes as received or corrected
Minutes from regular meeting, June 11, 2020
Minutes from Special Meeting held on June 26, 2020
V. Correspondence, communications, and public comment
VI. Treasurer’s Report
a. Monthly budget report and review of bills payable June 2020
VII. Librarian’s (Vanessa Hall-Bennett) report
a. 201
b. 213/118
VIII. Unfinished Business
IX. New Business
Air Conditioning
Lawn and Snow Care
Building Maintenance
X. Public Comment
XI. Adjournment

Board Meeting at 4:45pm
2020-08-13 16:45 - 18:00 | Havana Public Library District Annex, 118 S. Plum Street, Havana, IL, 62644, United States
Havana Public Library District
Board of Trustees Meeting Agenda
Thursday, August 13, 2020
4:45 pm

To protect our community from the spread of the COVID-19 virus, the Havana Public Library District Board of Trustees is holding this meeting in accordance with the Governor’s recent Executive Order suspending certain aspects of the Open Meetings Act during the COVID-19 crisis. A board member will be present at the Library Annex (118 S. Plum) during this meeting. Members of the public can listen to the audio of the proceedings using ZOOM or attend in person at the Library Annex (118 S. Plum). Below is the link to join online and the numbers to join via telephone. Members of the public may send public comment statements to the Library Director at director@havana.lib.il.us
Please be aware that comments sent to the Library will be read individually in the public meeting. If you have any questions, please call 309-543-4701 prior to the hearing.

Join Zoom Meeting
https://us02web.zoom.us/j/86014895268?pwd=[REDACTED]

Meeting ID: 860 1489 5268
Passcode: [REDACTED]
One tap mobile
+13126266799,,86014895268#,,,,,,0#,,997174# US (Chicago)

Dial by your location
+1 312 626 6799 US (Chicago)
Meeting ID: 860 1489 5268
Passcode: [REDACTED]
Find your local number: https://us02web.zoom.us/u/kwDdFePcn

Call to Order
Roll Call

III. President’s Report

Secretary’s Report: approval of minutes as received or corrected
Minutes from regular meeting, July 9, 2020
Correspondence, communications, and public comment
Treasurer’s Report
Monthly budget report and review of bills payable July 2020

VII. Librarian’s (Vanessa Hall-Bennett) report
VIII. Unfinished Business

New Business
Audit of the HPLD Board Minutes
Reciprocal Borrower Fee
2021 Minimum Wage Increase & its Effect on Staff Wages
World Book Online database renewal
Budget and Budget Hearing
Tree Removal and Trimming
Employee Travel Policy
Reader Zone
Public Comment
Adjournment

Closed
2020-09-05
The library will be closed today in observance of Labor Day.

Budget Hearing at 4:15 p.m.
2020-09-10 16:15 - 16:45
Public Notice Budget & Appropriations FY 20-21
To protect our community from the spread of the COVID-19 virus, the Havana Public Library District
Board of Trustees is holding this public hearing in accordance with the Governor’s recent Executive
Order suspending certain aspects of the Open Meetings Act during the COVID-19 crisis. A board
member will be present at the Library Annex (118 S. Plum) during this hearing. Members of the public
can listen to the audio of the proceedings using ZOOM or attend in person at the Library Annex (118 S.
Plum). Below is the link to join online and the numbers to join via telephone. Members of the public
may send public comment statements to the Library Director at director@havana.lib.il.us
Please be aware that comments sent to the Library will be read individually in the public meeting. If you
have any questions, please call 309-543-4701 prior to the hearing.
Zoom Meeting Credentials:
Topic: Havana Public Library District Budget Hearing
Time: Sep 10, 2020 04:00 PM Central Time (US and Canada)
Join Zoom Meeting via computer:
https://us02web.zoom.us/j/86154989902?pwd=[REDACTED]
Meeting ID: 861 5498 9902
Passcode: [REDACTED]
Join Zoom Meeting via phone:
+1 312 626 6799 US (Chicago)
Meeting ID: 861 5498 9902
Passcode: [REDACTED]
Find your local number: https://us02web.zoom.us/u/kefTQQh2at
Notice is hereby given to the Public that on September 10th, 2020, at the hour of 4:15 P.M. at the
Havana Public Library Annex, 118 South Plum Street, Havana, Illinois, a public hearing will be held on the
annual Budget and Appropriation Ordinance for the Havana Public Library District for the fiscal year
beginning July 1, 2020 and ending June 30, 2021. Any person interested in said budget and ordinance may
be present at said time and place and may be heard in regard to the budget and ordinance in accordance
with the Governor’s Executive Order. The tentative budget is now on file with the Secretary of the Board
of Trustees, Havana Public Library District, at the Library office and may be reviewed prior to said hearing
by requesting a copy by phone to be picked up at the Library or being sent via E-mail.
Brian A. Lesemann
Secretary, Board of Trustees
Havana Public Library District
20l W. Adams Street
Havana, IL 62644
AGENDA

Call to Order
Roll Call

III. Budget and Appropriation Ordinance

Public Comment
Adjournment

Board Meeting at 4:45pm
2020-09-10 16:45 - 18:00 | Havana Public Library District Annex, 118 S. Plum Street, Havana, IL, 62644, United States
Havana Public Library District
Board of Trustees Meeting Agenda: Regular Meeting
Thursday, September 10, 2020
4:45 pm
To protect our community from the spread of the COVID-19 virus, the Havana Public Library District Board of Trustees is holding this meeting in accordance with the
Governor’s recent Executive Order suspending certain aspects of the Open
Meetings Act during the COVID-19 crisis. A board member will be present at the
Library Annex (118 S. Plum) during this meeting. Members of the public can listen to the audio of the proceedings using ZOOM or attend in person at the Library Annex (118 S. Plum). Below is the link to join online and the numbers to join via telephone. Members of the public may send public comment statements to the Library Director at director@havana.lib.il.us Please be aware that comments sent to the Library will be read individually in the public meeting. If you have any questions, please call
309-543-4701 prior to the hearing.

Join Zoom Meeting:

https://us02web.zoom.us/j/86155111693?pwd=[REDACTED]

Meeting ID: 861 5511 1693
Passcode: [REDACTED]

Dial by your location
+1 312 626 6799 US (Chicago)
Meeting ID: 861 5511 1693
Passcode: [REDACTED]
Find your local number: https://us02web.zoom.us/u/kbYYS6X9Al

AGENDA

Call to Order
Roll Call

III. President’s Report

Secretary’s Report: approval of minutes as received or corrected
Minutes from regular meeting, August 13, 2020
Correspondence, communications, and public comment
Treasurer’s Report
Monthly budget report and review of bills payable August 2020

VII. Librarian’s (Vanessa Hall-Bennett) report
VIII. Unfinished Business

New Business
Budget and Appropriations Ordinance
2021 Minimum Wage Increase & its Effect on Staff Wages
REALM project test results and their effect on library procedure
Holiday Closing Schedule
Payroll Tax Deferment
Yearbook Ad
Public Comment
Adjournment

Special Board Meeting - 4:45 p.m.
2020-09-18 16:45 - 17:30
Havana Public Library District
Board of Trustees Special Meeting
Friday, September 18, 2020
4:45 pm
To protect our community from the spread of the COVID-19 virus, the Havana Public
Library District Board of Trustees is holding this meeting in accordance with the
Governor’s recent Executive Order suspending certain aspects of the Open Meetings
Act during the COVID-19 crisis. A board member will be present at the Library Annex
(118 S. Plum) during this meeting. Members of the public can listen to the audio of the
proceedings using ZOOM or attend in person at the Library Annex (118 S. Plum).
Below is the link to join online and the numbers to join via telephone.
Members of the public may send public comment statements to the Library Director at
director@havana.lib.il.us Please be aware that comments sent to the Library will be
read individually in the public meeting. If you have any questions, please call 309-543-
4701 prior to the meeting.
Join Zoom Meeting
https://us02web.zoom.us/j/85059158136?pwd=[REDACTED]
0QT09
Meeting ID: 850 5915 8136
Passcode: [REDACTED]
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Meeting ID: 850 5915 8136
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AGENDA
I. Call to Order
II. Roll Call
III. Old Business
a. Removal of Tree at 118 S. Plum
IV. New Business
a. Revision of COVID-19 Policy
IV. Public Comment
V. Adjournment

Board Meeting at 4:45pm
2020-10-08 16:45 - 18:00 | Havana Public Library District Annex, 118 S. Plum Street, Havana, IL, 62644, United States
To protect our community from the spread of the COVID-19 virus, the Havana Public Library District Board of Trustees is holding this meeting in accordance with the Governor’s recent Executive Order suspending certain aspects of the Open Meetings Act during the COVID-19 crisis. A board member will be present at the Library Annex (118 S. Plum) during this meeting. Members of the public can listen to the audio of the proceedings using ZOOM or attend in person at the Library Annex (118 S. Plum). Below is the link to join online and the numbers to join via telephone. Members of the public may send public comment statements to the Library Director at director@havana.lib.il.us
Please be aware that comments sent to the Library will be read individually in the public meeting. If you have any questions, please call 309-543-4701 prior to the hearing.
Join Zoom Meeting
https://us02web.zoom.us/j/85300531943?pwd=[REDACTED]
Meeting ID: 853 0053 1943
Passcode: [REDACTED]
One tap mobile
+13126266799,,85300531943#,,,,,,0#,,898563# US (Chicago)
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Meeting ID: 853 0053 1943
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AGENDA
I. Call to Order
II. Roll Call
III. President’s Report
IV. Secretary’s Report: approval of minutes as received or corrected
a. Minutes from budget hearing, September 10, 2020
b. Minutes from regular meeting, September 10, 2020
V. Correspondence, communications, and public comment
VI. Treasurer’s Report
a. Monthly budget report and review of bills payable September 2020
VII. Librarian’s (Vanessa Hall-Bennett) report
VIII. Unfinished Business
IX. New Business
a. Library Participation in the State’s Nonresident Fee Program
b. Secretary for Elections
c. Estimation of Taxes Needed to be Raised for Year
d. Change to Per Capita Budget
e. Continuing Clean Out of Old Annex & Dumpster Rental
X. Public Comment
XI. Adjournment

Closed
2020-10-10
The library is closed today for Columbus Day.

Closed
2020-10-12
The Havana Public Library will be closed for Columbus Day.

Closed
2020-11-03
The library is closed today for Election Day.

Closed
2020-11-11
The Havana Public Library will be closed for Veterans Day.

Board Meeting at 4:45pm
2020-11-12 16:45 - 18:00 | Havana Public Library District Annex, 118 S. Plum Street, Havana, IL, 62644, United States
Havana Public Library District
Board of Trustees Meeting
Thursday, November 12, 2020

To protect our community from the spread of the COVID-19 virus, the Havana Public Library District Board of Trustees is holding this meeting in accordance with the Governor’s recent Executive Order suspending certain aspects of the Open Meetings Act during the COVID-19 crisis. A board member will be present at the Library Annex (118 S. Plum) during this meeting. Members of the public can listen to the audio of the proceedings using ZOOM or attend in person at the Library Annex (118 S. Plum). Below is the link to join online and the numbers to join via telephone. Members of the public may send public comment statements to the Library Director at director@havana.lib.il.us
Please be aware that comments sent to the Library will be read individually in the public meeting. If you have any questions, please call 309-543-4701 prior to the hearing.

Join Zoom Meeting
https://us02web.zoom.us/j/88536057060?pwd=[REDACTED]

Meeting ID: 885 3605 7060
Passcode: [REDACTED]

One tap mobile
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Meeting ID: 885 3605 7060
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AGENDA

I. Call to Order
II. Roll Call
III. President’s Report
IV. Secretary’s Report: approval of minutes as received or corrected
a. Minutes from special meeting, September 18, 2020
b. Minutes from regular meeting, October 8, 2020
V. Correspondence, communications, and public comment
VI. Treasurer’s Report
a. Monthly budget report and review of bills payable October 2020
VII. Librarian’s (Vanessa Hall-Bennett) report
VIII. Unfinished Business
IX. New Business
a. Approval of Tax Levy Ordinance
b. Library Closing Schedule for 2021
c. Change to 2021 Per Capita Grant deadline; requirements
X. Public Comment
XI. Adjournment

Closed
2020-11-26 - 2020-11-28
The Havana Public Library will be closed for Thanksgiving.

Board Meeting at 4:45pm
2020-12-10 16:45 - 18:00 | Havana Public Library District Annex, 118 S. Plum Street, Havana, IL, 62644, United States
Havana Public Library District
Board of Trustees Meeting
Thursday, December 10, 2020
To protect our community from the spread of the COVID-19 virus, the Havana Public Library District
Board of Trustees is holding this meeting in accordance with the Governor’s recent Executive Order
suspending certain aspects of the Open Meetings Act during the COVID-19 crisis. A board member
will be present at the Library Annex (118 S. Plum) during this meeting. Members of the public can
listen to the audio of the proceedings using ZOOM or attend in person at the Library Annex (118 S.
Plum). Below is the link to join online and the numbers to join via telephone. Members of the public
may send public comment statements to the Library Director at director@havana.lib.il.us
Please be aware that comments sent to the Library will be read individually in the public meeting. If
you have any questions, please call 309-543-4701 prior to the hearing.
Join Zoom Meeting
https://us02web.zoom.us/j/84083288599?pwd=[REDACTED]
Meeting ID: 840 8328 8599
Passcode: [REDACTED]
One tap mobile
+13126266799,,84083288599#,,,,,,0#,,673354# US (Chicago)
Dial by your location
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Meeting ID: 840 8328 8599
Passcode: [REDACTED]
Find your local number: https://us02web.zoom.us/u/ko2nfkth3
AGENDA
I. Call to Order
II. Roll Call
III. President’s Report
IV. Secretary’s Report: approval of minutes as received or corrected
a. Minutes from regular meeting, November 12, 2020
V. Correspondence, communications, and public comment
VI. Treasurer’s Report
a. Monthly budget report and review of bills payable November 2020
VII. Librarian’s (Vanessa Hall-Bennett) report
VIII. Unfinished Business
IX. New Business
a. Second half-year review of closed session minutes
b. Review of Serving Our Public for 2021 Per Capita grant
c. 2021 Election
d. Report of Receipts & Disbursements
e. Annual Financial Report
X. Public Comment
XI. Adjournment

Petition Filing Office Hours 8:00 a.m. - 1:00 p.m. and 2:00 p.m. - 5:00 p.m.
2020-12-14 08:00 - 17:00 | Havana Public Library District, 201 W Adams St, Havana, 62644
Petition Filing Office Hours: 8:00 a.m. – 1:00 p.m. and 2:00 p.m. – 5:00 p.m.
There will be a one hour break between 1:00 p.m. and 2:00 p.m.
Ring the doorbell for assistance or call 309-543-4701.
If the director is on her legally mandated rest break, you may be asked to wait up to 15 minutes.
*Please note that the library is closed on Mondays. However, the director will be in-building for petition filing only.

Petition Filing Office Hours: 8:00 a.m. - 1:00 p.m. and 2:00 p.m. - 5:00 p.m.
2020-12-15 08:00 - 17:00, 2020-12-16 08:00 - 17:00, 2020-12-17 08:00 - 17:00, 2020-12-18 08:00 - 17:00 | Havana Public Library District, 201 W Adams St, Havana, 62644
Petition Filing Office Hours: 8:00 a.m. – 1:00 p.m. and 2:00 p.m. – 5:00 p.m.
There will be a one hour break between 1:00 p.m. and 2:00 p.m.
Ring the doorbell for assistance or call 309-543-4701.
If the director is on her legally mandated rest break, you may be asked to wait up to 15 minutes.

Petition Filing Office Hours: 8:00 a.m. – 1:00 p.m. and 2:00 p.m. – 5:00 p.m.
2020-12-19 08:00 - 17:00 | Havana Public Library District, 201 W Adams St, Havana, 62644

Petition Filing Office Hours: 8:00 a.m. - 1:00 p.m. and 2:00 p.m. - 5:00 p.m.
2020-12-21 08:00 - 17:00 | Havana Public Library District, 201 W Adams St, Havana, 62644

Closed
2020-12-24 - 2020-12-26
The Havana Public Library will be closed for Christmas.
