Havana Library

Closed for Columbus Day
2022-10-10
The library will be closed today for Columbus Day.

Board Meeting at 4:00 p.m.
2022-10-13 16:00 - 17:00 (America/Chicago) | Havana Public Library District Annex, 118 S. Plum Street, Havana, IL, 62644, United States
Havana Public Library District
Board of Trustees
Thursday, October 13, 2022
Board of Trustees Meeting at 4:00 p.m.
Library Annex, 118 S. Plum

Agenda for Regular Board of Trustees Meeting

Call to Order
Roll Call

III. President’s Report

Secretary’s Report: approval of minutes as received or corrected
Minutes from Budget and Appropriations Meeting, September 15, 2022
Minutes from regular meeting, September 15, 2022
Correspondence, communications, and public comment
Treasurer’s Report
Monthly budget report and review of bills payable September 2022

VII. Librarian’s (Vanessa Hall-Bennett) report
VIII. Unfinished Business

Rental Property Maintenance

– Astoria Plumbing estimate for shower replacement; stove replacement; Contractor repairs?

Update on Landscaping

– Mark/Vanessa Re Brenda/Vicki

Volunteers/Volunteer Forms
Library Building Maintenance
Ameren Small Business Energy Pilot Program
New Business
Exterior Maintenance

Sidewalk, hedge and paving stone path; over growth at annexes

Review of SERVING OUR PUBLIC 4.0 for Per Capita Grant
2023 Elections and Appointment of Election Clerk
Resolution to Deed Surplus Library Property to Foundation
Library Foundation Book Sale
Library Website and Streamline
Public Comment
Adjournment

Book Group
2022-11-04 18:00 - 19:30, 2022-12-02 18:00 - 19:30, 2023-01-06 18:00 - 19:30, 2023-02-03 18:00 - 19:30, 2023-03-03 18:00 - 19:30
The Havana Public Library District will host an online discussion of this month’s book group selection. Copies of the book are available at the library. To register and receive the ZOOM link, please message us or call 309-543-4701.

Board Meeting at 4:00 p.m.
2022-11-10 16:00 - 17:00 | Havana Public Library District Annex, 118 S. Plum Street, Havana, IL, 62644, United States
Havana Public Library District
Board of Trustees
Thursday, November 11, 2022
Board of Trustees Meeting at 4:00 p.m.
Library Annex, 118 S. Plum
Agenda for Regular Board of Trustees Meeting
I. Call to Order
II. Roll Call
III. President’s Report
IV. Secretary’s Report: approval of minutes as received or corrected
a. Minutes from regular meeting, October 13, 2022
V. Correspondence, communications, and public comment
VI. Treasurer’s Report
a. Monthly budget report and review of bills payable October 2022
VII. Librarian’s (Vanessa Hall-Bennett) report
VIII. Unfinished Business
a. Rental Property Maintenance
b. Update on Landscaping
c. Ameren Small Business Energy Pilot Program
d. Library Website/Streamline
IX. New Business
a. Review of SERVING OUR PUBLIC 4.0 for Per Capita Grant
b. Accessibility: Chairlift for first floor
c. Estimation of Property Tax Revenue
d. 2022-2023 Tax Levy
e. 2023 Elections
f. 2023 Closing Dates
g. Foundation Book Sale
X. Public Comment
XI. Adjournment

Closed for Veterans Day
2022-11-11
The library will be closed today for Veterans Day.

Closed for Thanksgiving Holiday
2022-11-24 - 2022-11-26
The library will be closed today for Thanksgiving.

Board Meeting at 4:00 p.m.
2022-12-08 16:00 - 17:00 | Havana Public Library District Annex, 118 S. Plum Street, Havana, IL, 62644, United States
Havana Public Library District
Board of Trustees
Thursday, December 8, 2022
Board of Trustees Meeting at 4:00 p.m.
Library Annex, 118 S. Plum

Agenda for Regular Board of Trustees Meeting

I . Call to Order
II. Roll Call
III. President’s Report
IV. Secretary’s Report: approval of minutes as received or corrected
a. Minutes from regular meeting, November 10, 2022
V. Correspondence, communications, and public comment
VI. Treasurer’s Report
a. Monthly budget report and review of bills payable November 2022
VII. Librarian’s (Vanessa Hall-Bennett) report
VIII. Unfinished Business

Update on Landscaping/Sidewalks
Ameren Small Business Energy Pilot Program
Library Website/Streamline
Foundation Book Sale Update

IX. New Business

Review of SERVING OUR PUBLIC 4.0 for Per Capita Grant
Second Annual Review of Closed Minutes
Vacant Trustee Seat – Nominations, Appointment
2023 Elections Petition Schedule
2023 Saturdays
Reports of Receipts & Disbursements
Comptroller’s Report
Ameren Incentive Program
Domain Name and emails for Library
Compensation of Specific Employees

X. Public Comment
XI. Closed Session
a. 5 ILCS 120, Section 2, (c)1: Compensation of Specific Employees
XII. Adjournment

Closed for Christmas Holiday
2022-12-24, 2022-12-26
The library will be closed today for Christmas.

Closed for New Year's Eve
2022-12-31
The library will be closed today for New Year’s Eve.

Library Opens an Hour Late
2023-01-02 11:00 - 18:00, 2023-04-10
The library will be open from 11:00 a.m. to 6:00 p.m. today.

Canceled - Board Meeting at 4:00 p.m.
2023-01-12 16:00 - 17:00 | Havana Public Library District Annex, 118 S. Plum Street, Havana, IL, 62644, United States
This meeting has been canceled due to a lack of quorum. It has been rescheduled for January 19.
Havana Public Library District
Board of Trustees
Thursday, January 12, 2023
Board of Trustees Meeting at 4:00 p.m.
Library Annex, 118 S. Plum
Agenda for Regular Board of Trustees Meeting
I. Call to Order
II. Roll Call
III. President’s Report
IV. Secretary’s Report: approval of minutes as received or corrected
a. Minutes from regular meeting, December 8, 2022
V. Correspondence, communications, and public comment
VI. Treasurer’s Report
a. Monthly budget report and review of bills payable December 2022
VII. Librarian’s (Vanessa Hall-Bennett) report
VIII. Unfinished Business
a. Vacant Trustee Seat – Nominations, Appointment
b. Reports of Receipts & Disbursements
c. Ameren Incentive Program
IX. New Business
a. Library Foundation
b. County Jail Outreach
c. Per Capita Grant
d. Insurance of Volunteers
e. Library Maintenance and Improvements
f. Compensation of Specific Employees – Closed Session
X. Public Comment
XI. Closed Session
a. 5 ILCS 120, Section 2, (c)1: Compensation of Specific Employees
XII. Adjournment

Closed for Martin Luther King Jr. Day
2023-01-16
The library will be closed today.

Rescheduled Board Meeting at 4:00 p.m.
2023-01-19 16:00 - 17:00 | Havana Public Library District Annex, 118 S. Plum Street, Havana, IL, 62644, United States
Havana Public Library District
Board of Trustees
Thursday, January 19, 2023
Board of Trustees Meeting at 4:00 p.m.
Library Annex, 118 S. Plum
Agenda for Regular Board of Trustees Meeting
I. Call to Order
II. Roll Call
III. President’s Report
IV. Secretary’s Report: approval of minutes as received or corrected
a. Minutes from regular meeting, December 8, 2022
V. Correspondence, communications, and public comment
VI. Treasurer’s Report
a. Monthly budget report and review of bills payable December 2022
VII. Librarian’s (Vanessa Hall-Bennett) report
VIII. Unfinished Business
a. Vacant Trustee Seat – Nominations, Appointment
b. Reports of Receipts & Disbursements
c. Ameren Incentive Program
IX. New Business
a. Library Foundation
b. County Jail Outreach
c. Per Capita Grant
d. Insurance of Volunteers
e. Library Maintenance and Improvements
f. Compensation of Specific Employees – Closed Session
X. Public Comment
XI. Closed Session
a. 5 ILCS 120, Section 2, (c)1: Compensation of Specific Employees
XII. Adjournment

Canceled - Board Meeting at 4:00 p.m.
2023-02-09 16:00 - 17:00 | Havana Public Library District Annex, 118 S. Plum Street, Havana, IL, 62644, United States
This meeting has been canceled due to lack of quorum.

Havana Public Library District
Board of Trustees
Thursday, February 9, 2023
Board of Trustees Meeting at 4:00 p.m.
Library Annex, 118 S. Plum

Agenda for Regular Board of Trustees Meeting

Call to Order

Roll Call

III. President’s Report

Secretary’s Report: approval of minutes as received or corrected

Minutes from regular meeting, January 19, 2023

Correspondence, communications, and public comment

Treasurer’s Report
Monthly budget report and review of bills payable January 2023

VII. Librarian’s (Vanessa Hall-Bennett) report

VIII. Unfinished Business

Library Maintenance & Repairs

New Business

Swearing In of New Trustee: Kate Hurley
Saturday Hours
Paid Leave for All Workers Act
Decennial Committee

Public Comment
Adjournment

Closed for President's Day
2023-02-20

Special Board Meeting at 4:00 p.m.
2023-02-23 16:00 - 17:00 | Havana Public Library District Annex, 118 S. Plum Street, Havana, IL, 62644, United States
Havana Public Library District
Board of Trustees
Thursday, February 23, 2023
Board of Trustees Meeting at 4:00 p.m.
Library Annex, 118 S. Plum
Agenda for Special Board of Trustees Meeting
I. Call to Order
II. Roll Call
III. New Business – Vote to approve submission of the FY 2022 Annual Finacial Report to the State of Illinois Comptroller, Susana A. Mendoza
IV. Public Comment
V. Adjournment

Closed for Library Improvement
2023-03-08

Board Meeting at 4:00 p.m.
2023-03-09 16:00 - 17:00 | Havana Public Library District Annex, 118 S. Plum Street, Havana, IL, 62644, United States
Havana Public Library District
Thursday, March 9, 2023
Board of Trustees Meeting
4:00 p.m. Library Annex
118 S. Plum
Agenda for Regular Board of Trustees Meeting
I. Call to Order
II. Roll Call
III. President’s Report
IV. Secretary’s Report: approval of minutes as received or corrected
a. Minutes from regular meeting, January 19, 2023
b. Minutes from special meeting, February 23, 2023
V. Correspondence, communications, and public comment
VI. Treasurer’s Report
a. Monthly budget report and review of bills payable January 2023
b. Monthly budget report and review of bills payable February 2023
VI. Librarian’s (Vanessa Hall-Bennett) report(s)
VIII. Unfinished Business
a. Library Maintenance & Repairs
IX. New Business
a. Swearing in of New Trustee Kate Hurley
b. Saturday Hours
c. Paid Leave for All Workers Act
d. Decennial Committee
e. Statements of Economic Interest
f. Bids for Library Maintenance
g. Bids for Library Sidewalks
h. Meeting Room Policy
X. Public Comment
XI. Adjournment

Closed for Easter
2023-04-07 - 2023-04-08

Board Meeting at 4:00 p.m.
2023-04-13 16:00 - 17:00 | Havana Public Library District Annex, 118 S. Plum Street, Havana, IL, 62644, United States
Havana Public Library District
Thursday, April 13, 2023
Board of Trustees Meeting
4:00 p.m. Library Annex
118 S. Plum
Agenda for Regular Board of Trustees Meeting
I. Call to Order

II. Roll Call
III. President’s Report
IV. Secretary’s Report: approval of minutes as received or corrected
Minutes from regular meeting, March 9, 2023

V. Correspondence, communications, and public comment
VI. Treasurer’s Report
VII. Monthly budget report and review of bills payable March 2023
VIII. Librarian’s (Vanessa Hall-Bennett) report(s)
IX. Unfinished Business

Library Maintenance & Repairs

X. New Business

Swearing in of New Trustee Kate Hurley
Saturday Hours
Paid Leave for All Workers Act
Decennial Committee
Statements of Economic Interest
Bids for Library Maintenance
Bids for Library Sidewalks
Library Landscaping
Meeting Room Policy
School Curricular Donations

XI. Public Comment
XII. Adjournment

POSTPONED Board Meeting
2023-05-11 16:00 - 17:00 | Havana Public Library District Annex, 118 S. Plum Street, Havana, IL, 62644, United States
This board meeting has been postponed to Thursday, May 18, 2023.

Decennial Committee Meeting at 4:00 p.m.
2023-05-18 16:00 - 16:30
Havana Public Library District
Decennial Committee on Local Government Efficiency Act
First Meeting
Thursday, May 18, 2023
4:00 p.m. Library Annex
118 S. Plum
Agenda
I. Call to Order
II. Roll Call
III. New Business
a. Decennial Committees on Local Government Efficiency Act Rules and Guidelines
b. Committee Members and their roles
c. Future Meetings
IV. Public Comment
V. Adjournment

Board Meeting at 4:30 p.m.
2023-05-18 16:30 - 18:00
Havana Public Library District
Thursday, May 18, 2023
Board of Trustees Meeting
4:30 p.m. Library Annex
118 S. Plum
Agenda for Regular Board of Trustees Meeting
I. Call to Order
II. Roll Call
III. President’s Report
IV. Secretary’s Report: approval of minutes as received or corrected
Minutes from regular meeting, April 13, 2023
V. Correspondence, communications, and public comment
VI. Treasurer’s Report
Monthly budget report and review of bills payable April 2023
VII. Librarian’s (Vanessa Hall-Bennett) report(s)
VIII. Unfinished Business
IX. New Business
a. New Trustee
b. HPLD Officers
c. Summer Reading Program
d. Revision of Pandemic Era Disruptive Patron Policy
e. Revision of Pandemic Era Unattended Children Policy
X. Public Comment
XI. Adjournment

Closed for Memorial Day
2023-05-29
