Havana Library

Closed for Veterans Day
2021-11-11

Board Meeting at 4:45 p.m.
2021-11-18 16:45 - 18:00 (America/Chicago)
Havana Public Library District
Board of Trustees Regular Meeting
Thursday, November 18, 2021 at 4:45 p.m.
Library Annex at 118 S. Plum

AGENDA

I. Call to Order
II. Roll Call
III. President’s Report
IV. Secretary’s Report: approval of minutes as received or corrected

Minutes from regular meeting, October 14, 2021 V. Correspondence, communications, and public comment VI. Treasurer’s Report a. Monthly budget report and review of bills payable October 2021 VII. Librarian’s (Vanessa Hall-Bennett) report VIII. Unfinished Business IX. New Business

Old Annex
Review of SERVING OUR PUBLIC for Per Capita Grant
Closed Session Minutes
Planning & Scheduling Library Review
PR Policy
Communications Policy X. Public Comment XI. Adjournment

Closed for Thanksgiving Holiday
2021-11-25 - 2021-11-27

Book Group: Wide Sargasso Sea by Jean Rhys
2021-12-03 18:00 - 20:00
This month’s book discussion will be about Wide Sargasso Sea by Jean Rhys. Interlibrary loaned copies of each title will be on hold at the library. At this time all book groups will be held via ZOOM. To register and receive the ZOOM meeting link, please contact the library at (309) 543-4701.

Board Meeting at 4:45 p.m.
2021-12-09 16:45 - 18:00
Havana Public Library District
Board of Trustees Regular Meeting
Thursday, December 9th 2021 at 4:45 p.m.
Library Annex at 118 S. Plum

AGENDA

I. Call to Order
II. Roll Call
III. President’s Report
IV. Secretary’s Report: approval of minutes as received or corrected

Minutes from regular meeting, November 18, 2021 V. Correspondence, communications, and public comment VI. Treasurer’s Report a. Monthly budget report and review of bills payable November 2021 VII. Librarian’s (Vanessa Hall-Bennett) report VIII. Unfinished Business IX. New Business

Review of SERVING OUR PUBLIC for Per Capita Grant
Job Descriptions—Custodian
Report of Receipts and Disbursements
Formal Review of Library (Core 23)
Capital Reserve Fund & Capital Asset Plan Discussion
Trustee Orientation Document
Plum Street Annex X. Public Comment XI. Adjournment

Special Board Meeting at 4:45 p.m.
2021-12-16 16:45 - 17:45
Havana Public Library District
Board of Trustees Special Meeting
Thursday, December 16th, 2021 at 4:45 p.m.
Library Annex at 118 South Plum

Agenda

1. Call to Order
2. Roll Call
3. Treasurers Report
a. Revocation of Ordinance # 21-04, Ordinance Levying and Assessing Tax for Havana Public Library District of the County of Mason, State of Illinois for the Fiscal Year Beginning the 1st Day of July, 2021 and Ending the 30th Day of June, 2022
b. Approval of Ordinance # 21-05, Ordinance Levying and Assessing Tax for Havana Public Library District of the County of Mason, State of Illinois for the Fiscal Year Beginning the 1st Day of July, 2021 and Ending the 30th Day of June, 2022
4. Public Comment
5. Adjournment

Closed for Christmas Holiday
2021-12-24 - 2021-12-25

Closed for New Year's Eve
2021-12-31

Closed for New Year's Day
2022-01-01
The library will be closed today for New Year’s Day.

Board Meeting at 4:45 p.m.
2022-01-13 16:45 - 18:00
Havana Public Library District
Board of Trustees Regular Meeting
Thursday, January 13th at 4:45 p.m.
Library Annex at 118 S. Plum
AGENDA

I. Call to Order
II. Roll Call
III. President’s Report
IV. Secretary’s Report: approval of minutes as received or corrected
a. Minutes from regular meeting, December 9, 2021
b. Minutes from special meeting, December 16, 2021
V. Correspondence, communications, and public comment
VI. Treasurer’s Report
a. Monthly budget report and review of bills payable December 2021
b. PPRT overpayment
VII. Librarian’s (Vanessa Hall-Bennett) report
VIII. Unfinished Business
IX. New Business
a. Pandemic Policy
b. Emergency Closing Policy
c. Per Capita Grant
d. Annual Review of Investment Policy
e. Long Overdue Patron Issues
X. Public Comment
XI. Adjournmen

Closed for Martin Luther King Jr. Day
2022-01-17
The library will be closed today for Martin Luther King Jr. Day.

Board Meeting at 4:45 p.m.
2022-02-10 16:45 - 18:00
Havana Public Library District

Board of Trustees Regular Meeting
Thursday, February 10, 2022 at 4:45 p.m.
Library Annex at 118 S. Plum

AGENDA

I. Call to Order
II. Roll Call
III. President’s Report
IV. Secretary’s Report: approval of minutes as received or corrected
a. Minutes from regular meeting, January 13, 2022
V. Correspondence, communications, and public comment
VI. Treasurer’s Report
a. Monthly budget report and review of bills payable January 2021
VII. Librarian’s (Vanessa Hall-Bennett) report
VIII. Unfinished Business
IX. New Business
a. Youth Services Policy
b. Building Maintenance Document
c. Per Capita Grant Approval
d. COVID policies
e. Library Hours & Staffing Levels
f. Materials Selection Policy Revision
g. Complaint about Materials Form & Request for Consideration of Library Materials Form
h. Nonresident Services Fee
i. Battery Storage Plant at Vistra Site
j. Comptroller’s Report Special Meeting
k. Sick Leave Time Donation
l. Feral Cat Shelters
X. Public Comment
XI. Adjournment

Closed for President's Day
2022-02-21
The library will be closed today for President’s Day.

Board of Trustees Special Meeting at 3:00 p.m.
2022-02-24 15:00 - 16:30 | Havana Public Library District Annex, 118 S. Plum Street, Havana, IL, 62644, United States
Havana Public Library District
Board of Trustees Special Meeting
Thursday, February 24th at 3:00 p.m.
Library Annex at 118 S. Plum
AGENDA

I. Call to Order
II. Roll Call
III. New Business
a. Annual Financial Report (Comptroller’s Report)
b. Pandemic Policy
c. Unattended Children Policy
d. Disruptive Patron Policy
e. COVID Policy for Patrons
f. Meeting Room Policy
X. Public Comment
XI. Adjournment

Canceled - Board Meeting at 4:45 p.m.
2022-03-10 16:45 - 18:00
This meeting has been rescheduled for March 17, 2022.

Rescheduled Board Meeting at 4:45 p.m.
2022-03-17 16:45 - 18:00
Havana Public Library District
Board of Trustees Regular Meeting
Thursday, March 17, 2022 at 4:45 p.m.
Library Annex at 118 S. Plum

AGENDA

I. Call to Order
II. Roll Call
III. President’s Report
IV. Secretary’s Report: Approval of minutes as received or corrected
a. Minutes from the regular meeting, February 10, 2022
b. Minutes from the special meeting, February 24, 2022
V. Correspondence, communications, and public comment
VI. Treasurer’s Report
a. Monthly budget report and review of bills payable February 2022
VII. Librarian’s Report
VIII. Unfinished Business
IX. New Business
a. Genealogical and Local History Collection Policy and Usage Registration Form
b. Genealogical and Local History Collection Deed of Gift Agreement
c. Cyberliability Insurance
d. Staff Resignation
e. Board Vacancy
X. Closed Session
a. 5 ILCS 120/2(c)–The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body
XI. Adjournment

Board Meeting at 4:45 p.m.
2022-04-14 16:45 - 18:00
Havana Public Library District
Board of Trustees Regular Meeting
Thursday, April 14, 2022 at 4:45 p.m.
Library Annex at 118 S. Plum

AGENDA

I. Call to Order
II. Roll Call
III. President’s Report
IV. Secretary’s Report: approval of minutes as received or corrected
a. Minutes from regular meeting, March 17, 2022
V. Correspondence, communications, and public comment
VI. Treasurer’s Report
a. Monthly budget report and review of bills payable March 2022
VII. Librarian’s (Vanessa Hall-Bennett) report
VIII. Unfinished Business
IX. Closed Session
a. 5 ILCS 120, Section 2, (c)1: Compensation of Specific Employees
X. New Business
a. Employee Compensation
XI. Public Comment
XII. Adjournment

Closed for Easter Holiday
2022-04-15 - 2022-04-16
The library will be closed today for Easter Holiday.

Board Meeting at 4:45 p.m.
2022-05-12 16:45 - 18:00
Havana Public Library District
Board of Trustees Regular Meeting
Thursday, May 12, 2022 at 4:45 p.m.
Library Annex at 118 S. Plum
AGENDA

I. Call to Order
II. Roll Call
III. President’s Report
IV. Secretary’s Report: approval of minutes as received or corrected
a. Minutes from regular meeting, April 14, 2022
V. Correspondence, communications, and public comment
VI. Treasurer’s Report
a. Monthly budget report and review of bills payable April 2022
VII. Librarian’s (Vanessa Hall-Bennett) report
VIII. Unfinished Business
IX. New Business
a. Summer Reading Programming
b. Empty Trustee Seat & HB 5283
c. Foundation Book Sale at Oktoberfest
d. First half year review of the closed session minutes (5 ILCS 120/2.06)
X. Public Comment
XI. Adjournment

Closed for Memorial Day
2022-05-30
The library will be closed today for Memorial Day.

Book Group: Fun Home by Alison Bechdel
2022-06-03 18:00 - 19:30
The Havana Public Library District will host an online discussion of Alison Bechdel’s graphic novel FUN HOME on Friday, June 3, 2022. Copies of the book are available at the library. To register and receive the ZOOM link, please message us or call 309-543-4701.

Board Meeting at 4:45 p.m.
2022-06-09 16:45 - 18:00
Havana Public Library District
Board of Trustees Regular Meeting
Thursday, June 9, 2022 at 4:45 p.m.
Library Annex at 118 S. Plum
AGENDA
I. Call to Order
II. Roll Call
III. President’s Report
IV. Secretary’s Report: approval of minutes as received or corrected
a. Minutes from regular meeting, May 12, 2022
V. Correspondence, communications, and public comment
VI. Treasurer’s Report
a. Monthly budget report and review of bills payable May 2022
VII. Librarian’s (Vanessa Hall-Bennett) report
VIII. Unfinished Business
IX. New Business
a. Schedule of regular HPLD Board of Trustees meeting dates for upcoming fiscal year
b. Building and Maintenance Ordinance deadline
c. Havana Public Library District Personnel Manual Section 10: Leave
d. Library Holidays
e. Rental Property and Rental Income
f. 2023 Election
g. Trustee Vacancies and Potential Candidates
h. Tax Levy Information
i. Library Foundation and Book Sale at Oktoberfest
j. Resolution to deed surplus library property to Foundation.
X. Public Comment
XI. Adjournment

Closed for Juneteeth
2022-06-20
The library will be closed today for Juneteenth.

Special Board Meeting at 4:00 p.m.
2022-06-23 16:00 - 17:00 | Havana Public Library District Annex, 118 S. Plum Street, Havana, IL, 62644, United States
Havana Public Library District
Board of Trustees Special Meeting
Thursday, June 23, 2022 at 4:00 p.m.
Library Annex at 118 South Plum
Agenda
I. Call to Order
II. Roll Call
III. Treasurers Report
a: Monthly budget report and review of bills payable May 2022
IV. Building and Maintenance Ordinance #22-1
V. Resolution 01-22 IMRF Compensation
VI. DCEO Grant
VII. Lawn Maintenance
VIII. Review of Potential Candidates for Appointment
IX. 213 W Adams Annex
X. Public Comment
XI. Adjournment

Book Group: Less by Andrew Sean Greer
2022-07-01 18:00 - 19:30
The Havana Public Library District will host an online discussion of Less by Andrew Sean Greer on Friday, July 1, 2022. Copies of the book are available at the library. To register and receive the ZOOM link, please message us or call 309-543-4701.

Closed for Independence Day
2022-07-04
The library will be closed today for Independence Day.

Board Meeting at 4:00 p.m.
2022-07-14 16:00 - 17:00 | Havana Public Library District Annex, 118 S. Plum Street, Havana, IL, 62644, United States
Havana Public Library District
Board of Trustees Regular Meeting
Thursday, July 14, 2022 at 4:00 p.m.
Library Annex at 118 S. Plum
AGENDA

Call to Order
Roll Call
President’s Report
Secretary’s Report: approval of minutes as received or corrected
a. Minutes from regular meeting, June 9, 2022
b. Minutes from special meeting, June 23, 2022
Correspondence, communications, and public comment
Treasurer’s Report
a. Monthly budget report and review of bills payable June 2022
Librarian’s (Vanessa Hall-Bennett) report
Unfinished Business

Plumbing for cold water to blue restroom – Vanessa will report estimates
Rental Property and Rental Income – Mark to present Lease and List of Repairs
Tax Levy Information – Mark to talk to Lawyer
Library Holidays (Voting Day) – Vanessa Report from HR Source
Update on Library Foundation Book Sale at Oktoberfest?
Lawn Maintenance

9. New Business

Appointment of Trustee to Vacant Library Board Position
Oath of Office/Swearing-in of New Library Trustee
Nonresident Fee
World Book Online Renewal
HR Source Renewal
Amendment to HPLD Bylaws for Meeting Time
Registered Sex Offender Policy
OMA/FOIA training and requirements
Volunteers/Volunteer Form
213 W Adams Annex/Boiler Room

10. Public Comment
11. Adjournment

Board Meeting at 4:00 p.m.
2022-08-11 16:00 - 17:00 | Havana Public Library District Annex, 118 S. Plum Street, Havana, IL, 62644, United States
Havana Public Library District
Board of Trustees Regular Meeting
Thursday, August 11, 2022 at 4:00 p.m.
Library Annex at 118 S. Plum
AGENDA

Call to Order
Roll Call
President’s Report
Secretary’s Report: approval of minutes as received or corrected
a. Minutes from regular meeting, July 14, 2022
Correspondence, communications, and public comment
Treasurer’s Report
a. Monthly budget report and review of bills payable July 2022
Librarian’s (Vanessa Hall-Bennett) report
Unfinished Business
a. Plumbing for cold water to blue restroom
b. Rental Property and Rental Income
c. Lawn Maintenance
d. Registered Sex Offender Policy
e. Volunteers/Volunteer Forms
f. Library Foundation/Library Foundation Book Sale
New Business
a. Library Building Maintenance
b. Gutters/Gutter Guards
c. Tree Trimming – Large Ash on Plum
d. Adams Street Annex
e. Plum Street Annex Apartment
f. Budget and Appropriations Meeting Schedule & Draft
g. Secretary’s Audit of Minutes for IPLAR
Public Comment
Adjournment

Closed for Labor Day
2022-09-05
The library will be closed today for Labor Day.

Board Meeting at 4:00 p.m.
2022-09-08 16:00 - 17:00 | Havana Public Library District Annex, 118 S. Plum Street, Havana, IL, 62644, United States
