Board Meeting at 4:45 p.m.
2022-05-12 16:45 - 18:00 (America/Chicago)
Havana Public Library District
Board of Trustees Regular Meeting
Thursday, May 12, 2022 at 4:45 p.m.
Library Annex at 118 S. Plum
AGENDA

I. Call to Order
II. Roll Call
III. President’s Report
IV. Secretary’s Report: approval of minutes as received or corrected
a. Minutes from regular meeting, April 14, 2022
V. Correspondence, communications, and public comment
VI. Treasurer’s Report
a. Monthly budget report and review of bills payable April 2022
VII. Librarian’s (Vanessa Hall-Bennett) report
VIII. Unfinished Business
IX. New Business
a. Summer Reading Programming
b. Empty Trustee Seat & HB 5283
c. Foundation Book Sale at Oktoberfest
d. First half year review of the closed session minutes (5 ILCS 120/2.06)
X. Public Comment
XI. Adjournment

Closed for Memorial Day
2022-05-30
The library will be closed today for Memorial Day.

Book Group: Fun Home by Alison Bechdel
2022-06-03 18:00 - 19:30
The Havana Public Library District will host an online discussion of Alison Bechdel’s graphic novel FUN HOME on Friday, June 3, 2022. Copies of the book are available at the library. To register and receive the ZOOM link, please message us or call 309-543-4701.

Board Meeting at 4:45 p.m.
2022-06-09 16:45 - 18:00
Havana Public Library District
Board of Trustees Regular Meeting
Thursday, June 9, 2022 at 4:45 p.m.
Library Annex at 118 S. Plum
AGENDA
I. Call to Order
II. Roll Call
III. President’s Report
IV. Secretary’s Report: approval of minutes as received or corrected
a. Minutes from regular meeting, May 12, 2022
V. Correspondence, communications, and public comment
VI. Treasurer’s Report
a. Monthly budget report and review of bills payable May 2022
VII. Librarian’s (Vanessa Hall-Bennett) report
VIII. Unfinished Business
IX. New Business
a. Schedule of regular HPLD Board of Trustees meeting dates for upcoming fiscal year
b. Building and Maintenance Ordinance deadline
c. Havana Public Library District Personnel Manual Section 10: Leave
d. Library Holidays
e. Rental Property and Rental Income
f. 2023 Election
g. Trustee Vacancies and Potential Candidates
h. Tax Levy Information
i. Library Foundation and Book Sale at Oktoberfest
j. Resolution to deed surplus library property to Foundation.
X. Public Comment
XI. Adjournment

Closed for Juneteeth
2022-06-20
The library will be closed today for Juneteenth.

Special Board Meeting at 4:00 p.m.
2022-06-23 16:00 - 17:00 | Havana Public Library District Annex, 118 S. Plum Street, Havana, IL, 62644, United States
Havana Public Library District
Board of Trustees Special Meeting
Thursday, June 23, 2022 at 4:00 p.m.
Library Annex at 118 South Plum
Agenda
I. Call to Order
II. Roll Call
III. Treasurers Report
a: Monthly budget report and review of bills payable May 2022
IV. Building and Maintenance Ordinance #22-1
V. Resolution 01-22 IMRF Compensation
VI. DCEO Grant
VII. Lawn Maintenance
VIII. Review of Potential Candidates for Appointment
IX. 213 W Adams Annex
X. Public Comment
XI. Adjournment

Book Group: Less by Andrew Sean Greer
2022-07-01 18:00 - 19:30
The Havana Public Library District will host an online discussion of Less by Andrew Sean Greer on Friday, July 1, 2022. Copies of the book are available at the library. To register and receive the ZOOM link, please message us or call 309-543-4701.

Closed for Independence Day
2022-07-04
The library will be closed today for Independence Day.

Board Meeting at 4:00 p.m.
2022-07-14 16:00 - 17:00 | Havana Public Library District Annex, 118 S. Plum Street, Havana, IL, 62644, United States
Havana Public Library District
Board of Trustees Regular Meeting
Thursday, July 14, 2022 at 4:00 p.m.
Library Annex at 118 S. Plum
AGENDA

Call to Order
Roll Call
President’s Report
Secretary’s Report: approval of minutes as received or corrected
a. Minutes from regular meeting, June 9, 2022
b. Minutes from special meeting, June 23, 2022
Correspondence, communications, and public comment
Treasurer’s Report
a. Monthly budget report and review of bills payable June 2022
Librarian’s (Vanessa Hall-Bennett) report
Unfinished Business

Plumbing for cold water to blue restroom – Vanessa will report estimates
Rental Property and Rental Income – Mark to present Lease and List of Repairs
Tax Levy Information – Mark to talk to Lawyer
Library Holidays (Voting Day) – Vanessa Report from HR Source
Update on Library Foundation Book Sale at Oktoberfest?
Lawn Maintenance

9. New Business

Appointment of Trustee to Vacant Library Board Position
Oath of Office/Swearing-in of New Library Trustee
Nonresident Fee
World Book Online Renewal
HR Source Renewal
Amendment to HPLD Bylaws for Meeting Time
Registered Sex Offender Policy
OMA/FOIA training and requirements
Volunteers/Volunteer Form
213 W Adams Annex/Boiler Room

10. Public Comment
11. Adjournment

Board Meeting at 4:00 p.m.
2022-08-11 16:00 - 17:00 | Havana Public Library District Annex, 118 S. Plum Street, Havana, IL, 62644, United States
Havana Public Library District
Board of Trustees Regular Meeting
Thursday, August 11, 2022 at 4:00 p.m.
Library Annex at 118 S. Plum
AGENDA

Call to Order
Roll Call
President’s Report
Secretary’s Report: approval of minutes as received or corrected
a. Minutes from regular meeting, July 14, 2022
Correspondence, communications, and public comment
Treasurer’s Report
a. Monthly budget report and review of bills payable July 2022
Librarian’s (Vanessa Hall-Bennett) report
Unfinished Business
a. Plumbing for cold water to blue restroom
b. Rental Property and Rental Income
c. Lawn Maintenance
d. Registered Sex Offender Policy
e. Volunteers/Volunteer Forms
f. Library Foundation/Library Foundation Book Sale
New Business
a. Library Building Maintenance
b. Gutters/Gutter Guards
c. Tree Trimming – Large Ash on Plum
d. Adams Street Annex
e. Plum Street Annex Apartment
f. Budget and Appropriations Meeting Schedule & Draft
g. Secretary’s Audit of Minutes for IPLAR
Public Comment
Adjournment

Closed for Labor Day
2022-09-05
The library will be closed today for Labor Day.

Board Meeting at 4:00 p.m.
2022-09-08 16:00 - 17:00 | Havana Public Library District Annex, 118 S. Plum Street, Havana, IL, 62644, United States

Budget Hearing, Friday, September 15, 2022 at 4:00 p.m.
2022-09-15 16:00 - 16:30 | Havana Public Library District Annex, 118 S. Plum Street, Havana, IL, 62644, United States
LEGAL NOTICE
NOTICE OF PUBLIC HEARING
Annual Budget and Appropriation Ordinance # 22-03
Havana Public Library District
Notice is hereby given to the Public that on September 15th, 2022, at the hour of 4:00 P.M. at the Havana
Public Library Annex, 118 South Plum Street, Havana, Illinois, a thirty minute public hearing will be held
on the annual Budget and Appropriation Ordinance for the Havana Public Library District for the fiscal year
beginning July 1, 2022 and ending June 30, 2023. Any person interested in said Budget and Appropriation
Ordinance may be present at said time and place and may be heard in regard to the Budget and
Appropriation Ordinance in accordance with the Governor’s Executive Order. The tentative budget is now
on file at the Havana Public Library, at the Library office and may be reviewed prior to the hearing by
requesting a copy by phone to be picked up at the Library or being sent via E-mail.
Amanda Zueck
Secretary, Board of Trustees
Havana Public Library District
201 W. Adams
Havana, IL 62644
Published: August 17th, 2022
Havana Public Library District
Board of Trustees
Thursday, September 15, 2022
Budget and Appropriations Hearing at 4:00 p.m.
Board of Trustees Meeting at 4:30 p.m.
Library Annex, 118 S. Plum

Budget and Appropriations Hearing at 4:00 p.m.

Call to Order
Roll Call

III. Budget and Appropriation Ordinance, FY 22-23

Public Comment
Adjournment

Board of Trustees Meeting Agenda at 4:30 p.m.

Call to Order
Roll Call

III. President’s Report

Secretary’s Report: approval of minutes as received or corrected
Minutes from regular meeting, August 11, 2022
Correspondence, communications, and public comment
Treasurer’s Report
Monthly budget report and review of bills payable August 2022

VII. Librarian’s (Vanessa Hall-Bennett) report
VIII. Unfinished Business

Rental Property Maintenance
Lawn Maintenance & Landscaping
Registered Sex Offender Policy
Volunteers/Volunteer Forms
Library Building Maintenance
Tree Trimming
Adams Street Annex
New Business
Budget and Appropriation Ordinance, FY 22-23
Ameren Small Business Energy Pilot Program
Per Capita Grant Review
FOIA/OMA requirements
Library & Foundation Fundraising
2023 Elections
Nerd Con program
Public Comment
Adjournment

Closed for Columbus Day
2022-10-10
The library will be closed today for Columbus Day.

Board Meeting at 4:00 p.m.
2022-10-13 16:00 - 17:00 | Havana Public Library District Annex, 118 S. Plum Street, Havana, IL, 62644, United States
Havana Public Library District
Board of Trustees
Thursday, October 13, 2022
Board of Trustees Meeting at 4:00 p.m.
Library Annex, 118 S. Plum

Agenda for Regular Board of Trustees Meeting

Call to Order
Roll Call

III. President’s Report

Secretary’s Report: approval of minutes as received or corrected
Minutes from Budget and Appropriations Meeting, September 15, 2022
Minutes from regular meeting, September 15, 2022
Correspondence, communications, and public comment
Treasurer’s Report
Monthly budget report and review of bills payable September 2022

VII. Librarian’s (Vanessa Hall-Bennett) report
VIII. Unfinished Business

Rental Property Maintenance

– Astoria Plumbing estimate for shower replacement; stove replacement; Contractor repairs?

Update on Landscaping

– Mark/Vanessa Re Brenda/Vicki

Volunteers/Volunteer Forms
Library Building Maintenance
Ameren Small Business Energy Pilot Program
New Business
Exterior Maintenance

Sidewalk, hedge and paving stone path; over growth at annexes

Review of SERVING OUR PUBLIC 4.0 for Per Capita Grant
2023 Elections and Appointment of Election Clerk
Resolution to Deed Surplus Library Property to Foundation
Library Foundation Book Sale
Library Website and Streamline
Public Comment
Adjournment

Book Group
2022-11-04 18:00 - 19:30, 2022-12-02 18:00 - 19:30, 2023-01-06 18:00 - 19:30, 2023-02-03 18:00 - 19:30
The Havana Public Library District will host an online discussion of this month’s book group selection. Copies of the book are available at the library. To register and receive the ZOOM link, please message us or call 309-543-4701.

Board Meeting at 4:00 p.m.
2022-11-10 16:00 - 17:00 | Havana Public Library District Annex, 118 S. Plum Street, Havana, IL, 62644, United States
Havana Public Library District
Board of Trustees
Thursday, November 11, 2022
Board of Trustees Meeting at 4:00 p.m.
Library Annex, 118 S. Plum
Agenda for Regular Board of Trustees Meeting
I. Call to Order
II. Roll Call
III. President’s Report
IV. Secretary’s Report: approval of minutes as received or corrected
a. Minutes from regular meeting, October 13, 2022
V. Correspondence, communications, and public comment
VI. Treasurer’s Report
a. Monthly budget report and review of bills payable October 2022
VII. Librarian’s (Vanessa Hall-Bennett) report
VIII. Unfinished Business
a. Rental Property Maintenance
b. Update on Landscaping
c. Ameren Small Business Energy Pilot Program
d. Library Website/Streamline
IX. New Business
a. Review of SERVING OUR PUBLIC 4.0 for Per Capita Grant
b. Accessibility: Chairlift for first floor
c. Estimation of Property Tax Revenue
d. 2022-2023 Tax Levy
e. 2023 Elections
f. 2023 Closing Dates
g. Foundation Book Sale
X. Public Comment
XI. Adjournment

Closed for Veterans Day
2022-11-11
The library will be closed today for Veterans Day.

Closed for Thanksgiving Holiday
2022-11-24 - 2022-11-26
The library will be closed today for Thanksgiving.

Board Meeting at 4:00 p.m.
2022-12-08 16:00 - 17:00 | Havana Public Library District Annex, 118 S. Plum Street, Havana, IL, 62644, United States
Havana Public Library District
Board of Trustees
Thursday, December 8, 2022
Board of Trustees Meeting at 4:00 p.m.
Library Annex, 118 S. Plum

Agenda for Regular Board of Trustees Meeting

I . Call to Order
II. Roll Call
III. President’s Report
IV. Secretary’s Report: approval of minutes as received or corrected
a. Minutes from regular meeting, November 10, 2022
V. Correspondence, communications, and public comment
VI. Treasurer’s Report
a. Monthly budget report and review of bills payable November 2022
VII. Librarian’s (Vanessa Hall-Bennett) report
VIII. Unfinished Business

Update on Landscaping/Sidewalks
Ameren Small Business Energy Pilot Program
Library Website/Streamline
Foundation Book Sale Update

IX. New Business

Review of SERVING OUR PUBLIC 4.0 for Per Capita Grant
Second Annual Review of Closed Minutes
Vacant Trustee Seat – Nominations, Appointment
2023 Elections Petition Schedule
2023 Saturdays
Reports of Receipts & Disbursements
Comptroller’s Report
Ameren Incentive Program
Domain Name and emails for Library
Compensation of Specific Employees

X. Public Comment
XI. Closed Session
a. 5 ILCS 120, Section 2, (c)1: Compensation of Specific Employees
XII. Adjournment

Closed for Christmas Holiday
2022-12-24, 2022-12-26
The library will be closed today for Christmas.

Closed for New Year's Eve
2022-12-31
The library will be closed today for New Year’s Eve.

Library Opens an Hour Late
2023-01-02 11:00 - 18:00
The library will be open from 11:00 a.m. to 6:00 p.m. today.

Canceled - Board Meeting at 4:00 p.m.
2023-01-12 16:00 - 17:00 | Havana Public Library District Annex, 118 S. Plum Street, Havana, IL, 62644, United States
This meeting has been canceled due to a lack of quorum. It has been rescheduled for January 19.
Havana Public Library District
Board of Trustees
Thursday, January 12, 2023
Board of Trustees Meeting at 4:00 p.m.
Library Annex, 118 S. Plum
Agenda for Regular Board of Trustees Meeting
I. Call to Order
II. Roll Call
III. President’s Report
IV. Secretary’s Report: approval of minutes as received or corrected
a. Minutes from regular meeting, December 8, 2022
V. Correspondence, communications, and public comment
VI. Treasurer’s Report
a. Monthly budget report and review of bills payable December 2022
VII. Librarian’s (Vanessa Hall-Bennett) report
VIII. Unfinished Business
a. Vacant Trustee Seat – Nominations, Appointment
b. Reports of Receipts & Disbursements
c. Ameren Incentive Program
IX. New Business
a. Library Foundation
b. County Jail Outreach
c. Per Capita Grant
d. Insurance of Volunteers
e. Library Maintenance and Improvements
f. Compensation of Specific Employees – Closed Session
X. Public Comment
XI. Closed Session
a. 5 ILCS 120, Section 2, (c)1: Compensation of Specific Employees
XII. Adjournment

Closed for Martin Luther King Jr. Day
2023-01-16
The library will be closed today.

Rescheduled Board Meeting at 4:00 p.m.
2023-01-19 16:00 - 17:00 | Havana Public Library District Annex, 118 S. Plum Street, Havana, IL, 62644, United States
Havana Public Library District
Board of Trustees
Thursday, January 19, 2023
Board of Trustees Meeting at 4:00 p.m.
Library Annex, 118 S. Plum
Agenda for Regular Board of Trustees Meeting
I. Call to Order
II. Roll Call
III. President’s Report
IV. Secretary’s Report: approval of minutes as received or corrected
a. Minutes from regular meeting, December 8, 2022
V. Correspondence, communications, and public comment
VI. Treasurer’s Report
a. Monthly budget report and review of bills payable December 2022
VII. Librarian’s (Vanessa Hall-Bennett) report
VIII. Unfinished Business
a. Vacant Trustee Seat – Nominations, Appointment
b. Reports of Receipts & Disbursements
c. Ameren Incentive Program
IX. New Business
a. Library Foundation
b. County Jail Outreach
c. Per Capita Grant
d. Insurance of Volunteers
e. Library Maintenance and Improvements
f. Compensation of Specific Employees – Closed Session
X. Public Comment
XI. Closed Session
a. 5 ILCS 120, Section 2, (c)1: Compensation of Specific Employees
XII. Adjournment
